How To Create a Business Email in 4 Easy Steps (2025)

A business email is an essential step in establishing a professional brand, and it’s thankfully easy to create business email accounts. You know, the kind that looks like “yourname@yourbusiness.com” as opposed to “yourbusiness@gmail.com.” If you already have a business website, you might actually have what you need already.

And it’s inexpensive, incidentally. While high-end, enterprise email providers have their place, you don’t need them for your first professional email address. In this article, I’ll tell you which email hosting services to check out and how to set up your new professional email.

4 steps to create business email addresses

The following step-by-step guide is the easiest way to create a business email. This includes using a web host to host your business email addresses. Most commercial website hosting options can do it with just a few minutes of setup.

1. Register your domain

You have two options when it comes to registering your own domain name. The first option is to purchase a custom domain through a dedicated domain registrar such as NameCheap, GoDaddy, or Porkbun, which is my personal favorite.

Domain registrars are a good option if you’re like me and you buy a lot of domains, so you want the best long-term deals. But they require a bit more setup.

The second, even better option for beginners is to buy your company’s domain with a web host such as Liquid Web. This way, you don’t need to manually connect your domain to your hosting account and email system when you get it. A lot of web hosts will even give you a free domain for the first year.

2. Choose a web hosting service

While independent email hosting services exist, we recommend you get a web hosting account on Bluehost or Hostinger instead. Your business needs a website anyway, and having your web hosting and email hosting in one place is more convenient. If you already have a website, chances are high that you can just skip to the next step.

If you don’t have a web host, don’t forget to check out our recommendations below. We also have a handy guide for those who aren’t entirely sure what web hosting is. (We’ve all been there at one point.)

3. Create your new email account

Once you have a web/email host all set up, the next part is easy. Just head over to wherever your chosen host has put their email settings panel, and create some new addresses. Remember to pick recognizable, memorable names for the first part of your email address. Your name could do it, or “admin.”

It’s also good to have a couple of separate catch-all email aliases like “info@yourdomain.com” and “support@yourdomain.com”. That way, you can share those inboxes with other team members and employees, and keep your more personal emails private. Then, just head to the provided webmail account, or configure your email client (e.g., Outlook or Gmail) as necessary.

4. Set up security features

No one likes it when their email gets hacked (and there are multiple signs of a hacked email). So, when choosing an email host, you want to look for and immediately set up a few security features.

For example, two-factor authentication (2FA) can help you keep your account safe if your password gets leaked. You also want a host that provides built-in spam filters to help you avoid scams and phishing attacks. Lastly, don’t forget to use a strong, hard-to-crack password. McDonald’s recently had a data breach due to weak passwords like 123456, so make sure yours is a good one.[1]

What is a business email?

A business email is any email address that’s connected to the domain name for your business. As mentioned in the intro, it would look like “yourname@yourbusiness.com” as opposed to an email address from any of the existing free email providers.

Email hosting vs web hosting services

Here’s a quick overview of the pros and cons of hosting your emails with a dedicated email hosting provider like Zoho Mail, Apple Mail, etc., compared to a web host that also provides email hosting. Web hosts give you more value for the money as well as built-in tools like Google Workspace access, while keeping your email attached to your domain.

Feature	Email hosting	Web hosting
Custom email addresses
Spam or virus filters
Email collaboration tools
Domain registration	Sometimes
SSL certificate
Website management
Website storage
Backups for emails
Backups for websites

Best web hosts for email hosting

Below are three of the best and safest web hosting services for email. If you need to get started with a website and email as a beginner, this is where you should start looking.

Bluehost

Bluehost offers a $2.99/mo email hosting add-on alongside its web hosting plans, which range from $3.99-$14.99/mo (36-month term). You get a free domain for the first year and access to a 24/7 support team.

Hostinger

Hostinger is another hosting company with a great reputation; it offers up to 10 mailboxes free for 1 year, with 1GB storage space. You also get a free domain with its web hosting plans. Prices range from $2.99-$7.99/mo (48-month term).

IONOS

IONOS offers the cheapest hosting plans of the lot at $1.00-$12.00/mo (billed annually, first yr only). This includes a free domain for 1 year, anti-phishing tools, and email forwarding.

FAQs

Bottom line

Making a business email really isn’t that hard. You just need to: buy a domain, get an email service to go with it, and create some email accounts. For larger businesses, email hosting services certainly have their place, but using a web host with an email hosting add-on is usually more convenient and a better value.

If you skipped everything before this point, just go look at the email hosting options provided by Bluehost, Hostinger, and IONOS to get you started.